Ranelagh AGM 7 July 2026 : agenda & documents
our Annual General Meeting (AGM) will be held at the Ranelagh Clubhouse from 19:30 on Tuesday 7th July
Agenda:
1. President’s Introduction
2. Transition to CIO: Update on our journey to transition to a CIO. Supported by Constitution V12, mapping document and FAQ attached. 5 Resolutions to pass to progress to the Charity Commission application stage.
3. Women’s Captain: Review of the racing year
4. Men’s Captain: Review of the racing year
5. Celebration and President’s report of the year
a. Community Group
Membership Update
Race Organisation: Half, 10K & Sunset Sprint, Handicap Races, Surrey League,
Social Events: Sunday Socials
Communications: Changes to web page and amalgamation of WhatsApp
Welfare: Junior Policy
b. Operations Group
Digital Platform, Web Page and Google Workspace
Clubhouse Maintenance
c. Performance Group
Coaching Updates
Performance Plans
d. Ranelagh Forward Look
Strategy Update: Clubhouse Refurbishment
Governance Update: Executive Committee trial to continue
5. Review from the Honorary Treasurer:
Review and Vote to Approve Annual Accounts: audited balance sheet and annual accounts for the prior financial year.
Vote on Subscriptions: possible subscription increase due to England Athletic price increase for individual members (£23). potential move to a new payment platform (see comments below)
6. Elect Committee Members: President, Hon Treasurer, Hon Secretary, Women’s Captains, Men’s Captain and Auditor.
7. Amendment to the Constitution and Rule Book: all proposals to be voted on.
a. Potential Increase in Subscriptions for 2027/28: Single proposal to be voted on, where the membership allow the Committee/Executive Committee the flexibility to maintain the existing subscription charges and/or if we move to a new membership portal the subscription fees will increase as follows:
A move to the England Athletics portal prompts a change to our approach as it allows First Claim members to choose if they want to have England Athletic membership or not – [Second Claim (£30) and Non-Running (£10) remain unchanged, as does the £10 per member Household Discount].
This impacts three of the Subscription rates:
Senior Member: Currently £75 [would move to £78 (which includes £23 for EA membership) or £55 without EA membership]
Under 30: Currently £20 [to £33 with EA membership or £10 without EA membership]
Country Membership (50% of Senior Membership): Currently £37.50 [to £39 with EA membership or £16 without EA membership]
b. Club Colours: Changed from Royal Blue to Dark Blue (this was traditionally the club colours and reflects the new club kit)
c. Annex A: correction of a mistake in Women’s Honours Criteria
d. Annex B:
Sentence added to allow the Committee to amend races or trophies in year for operational reasons
New criteria for deciding trophies if there is a tie in the Road Grand Prix
Regrouping the order some trophies are presented in this Annex, but text remains unchanged
e. Annex C: No changes proposed to Clubhouse Trustees as plan is to move to CIO, where the management of the clubhouse will move to the new governing body.
8. Other Key Roles in the Club: reminder of the important non-committee roles
9. President’s Prize: reminder of the prize awarded earlier in the year.
The current Constitution and Rule Book are on the club website, and the proposed changes is provided separately.
Maia Rushby
Ranelagh President
Trevor Maguire
Ranelagh Honorary Secretary
