AGM · 16 July 2024 · Agenda & Attachments
Ranelagh Harriers Running Club Annual General Meeting
Tuesday 16th July 2024 at 20:30 at the Ranelagh Clubhouse
AGENDA
Apologies for Absence
Minutes of the 2023 meeting and Matters Arising
Annual Reports for 2023/24: President, Women’s Captain & Men’s Captain
Hon Treasurer’s Report and Accounts 2023/24
Updates to Club Constitution & Members Rule Book document:
Main Document and Annex A:
No changes proposed to this part of the document - including no changes to subscription memberships.Annex B: Club Races and Club Championships (e.g. Club Trophies):
Several changes proposed by the Committee and two proposals from members (details below).
Proposed Constitution Updates agreed previously by the Committee :
Removed: Open (Wynne) Cross Country Sealed Handicap.
Removed: Richard Clay Jones Pint for first Over 50 Ranelagh member in the Thames Mob.
Removed: C.H. Spendlove Cup as the Open 20 Mile trophy and repurposed for the Open Surrey League Champion (note there is an alternative members proposal below).
New: St Martha’s Ultra Trophy and first 3 medals for meritorious performances in ultra races/events.
New: The Ellen Clague Trophy for the Road Running Grand Prix Women Over 40.
New: The Vancouver Trophy for the Road Running Grand Prix Women Over 50.
New: The Pat Hewlett Trophy for the Road Running Grand Prix Women Over 60.
New (renamed): Hugh Jones Salver, previously the Women’s Surrey League Cross Country Championship Trophy.
New (renamed): Trish’s Trophy, previously the Women’s Over 40 Surrey League Cross Country Championship Trophy.
New (renamed): The Petersham Trophy, previously the Women’s Over 50 Surrey League Cross Country Championship Trophy.
New (renamed): The Sonia Rowland Trophy, previously the Women’s 10K Medal.
New (renamed): The A.J. Hedger Cup, previously the Women’s 10 Mile Medal.
Added: The Ratchford Relay – Regular club relay race for women/juniors, now formally added to the Constitution.
Added: The Henty Relay (the Kiwi Trophy) – Regular club relay race for all members, now formally added to the Constitution.
The following text has been added as criteria for The Road Grand Prix: “…be open to all members who have competed in at least half of the races”
The criteria allowing officials at home events to count as scorers within the McLeod Cup has been removed.
Annex B: Other changes have involved moving the text associated with some trophies to be repositioned in a different section, but otherwise remain unchanged.
Some minor ‘typos’ have been corrected.
Proposed Changes to the Constitution from club members:
A new trophy to be provided for the Women’s Performance Award - proposed by Suzy Whatmore.
The C.H. Spendlove Cup to be reinstated as the Open 20 Mile trophy - proposed by Jonathan Smith.
New trophies to be provided for the Open Surrey League Champion, Open V40 Surrey League Champion and Open V50 Surrey League Champion - proposed by Jonathan Smith.
Annex C Trust Arrangements – Proposal to change the existing Trustees:
Proposal to elect Vice Presidents or Life Memberships.
Election of Officers for the 2024/25 Season.
Any Other Business.
Final notes:
Please see the Minutes of 2023 AGM, the Hon Treasurer’s Report, Annex B and Annex C of the Club Constitution, and finally the Proposed Ranelagh Officers List for 2024/25. Other reports will be added before the AGM, once they are ready.
Remember that the Executive Committee and Committee run the club on behalf of our members, so please join us so that you can see what is happening with your club and you can cast your votes when required.
Many thanks,
Trevor Maguire
Honorary Club Secretary
